Here’s part two of our tips for moving offices, put together to help growing businesses make their office relocation as easy as possible.

4.Budget. Keep an eye on your moving budget. If the rent for the new office is much higher than your current rate you may have to tighten the office belt for a few months. Don’t overspend on items and shop around for cheaper priced options. A new office may do well with new stationery equipment like pens and staplers so that workers feel like the business has moved forward. However, keep any old items that are in working order and recycle things that you don’t need anymore.

5.Last minute items. There are always little items that get forgotten about towards the end of the move like keys for drawers and locks. These tiny keys should be placed in clearly labelled envelopes so that you don’t lose them. Colour code any keys that look similar so problems don’t crop up the future when you can’t distinguish between them. Pass the envelopes on to a responsible member of the team who will be sure to take care of them during the relocation process.

6.Reward. A move can be tiring so be sure to reward yourself with a little break once everything is successfully completed. Jumping straight back to work isn’t always the best option for employees who may need some time to readjust to their new surroundings so let them chatter about the new office with each other for a short while. Give out vouchers or small gifts to those team members who played a big part in the move They’ll appreciate that you took notice of their efforts and they’ll be more willing to assist you in any other moves that may take place in the future.

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Shifting offices can be stressful if you don’t make the proper plans. Sound arrangements can mean the difference between a horrifying move and a hassle-free relocation that’s fast, simple and contained.

Here is a quick list of a few things that you should do before you take the plunge and move to a brand new office space.

1.Make a detailed plan. Planning well will prevent you from having to deal with potential problems that may arise during your relocation. Set aside a few hours to write down what needs to be done and in what order. If you have a selection of electronic equipment including computer screens, printers, scanners and photocopiers they will need to be moved first before you can remove tables and workstations. Create an action plan with small targets and goals that can easily be achieved and make sure you follow it as best as you can.

2.Delegate tasks. Appoint different members of your team to deal with packing up different departments. This will mean that each area will have its own team leader. Set up meetings between each appointee to ensure that everyone is up to speed with the steps that make up the move and confusion is avoided.

3.Arrange packing supplies. Buy cardboard boxes, sellotape, bubble wrap, padded envelopes and any other items that you may need to wrap up any office items. Do not be stingy with extra cushioning – it will be more expensive to replace broken computer hardware than pay for a roll of bubble wrap. Tape up filing cabinets and drawers so that they don’t accidentally slip open and don’t overload any boxes with heavy goods. Keep things light and manageable so that boxes don’t split open.

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